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Evolutionary Business Design

What’s the difference between working IN and working ON the business?

As a business owner you wear a lot of hats. Some of them fit better than others, and some of them should not even be on your hat rack!

It’s a tricky question the ON and the IN because the lines are often blurred.

Take Finance

In a small business you might wear the Financial Manager hat. It doesn’t mean that you do everything, but you’re responsible for it. The buck stops with you.

Working IN the business as the Financial Manager your roles might be to do the bookkeeping, manage accounts payable and receivable, manage payroll, tax compliance etc. That would be working IN your business. It’s in your job description.

But “Financial Manager” takes on a different meaning when you talk about working ON the business. In this case you would be doing very different things like:

  • Being accountable for the financial performance of your business – even if you are the boss!
  • Analysing data to get the facts about your business performance before you make decisions.
  • Setting sales budgets and working out how you and your team will achieve them.
  • Setting the overall financial goals for the business and scheduling monthly meetings with the team to monitor strategies and outcomes.
  • Reading your scorecard weekly and monthly to find out if you’re on track and making timely course corrections if you’re not.

What about Production?

Working IN the Production area of your business you might be the one serving the customers, doing the technical work or making “widgets”.

Working ON the Production area you’d typically be:

  • Liaising with Finance to make sure the products and services are profitable.
  • Training the team in technical skills and customer service skills so you do less and they do more which in turn frees up more of your time to work ON the business.
  • Working on innovating and developing your products and services to separate you from the competition and meet customer demands.
  • Finding new technology to help you produce what you do more efficiently.
  • Talking to your customers to find out what they want.

Get the idea?

Now it’s your turn.

Describe all the hats you wear.

Make an IN and ON list for each one.

Look at the list and decide which are the most important, enjoyable and enriching tasks for you. Then take the working ON tasks and make them part of your job description. Make sure you schedule the tasks to do them regularly.

You won’t be good at everything. You don’t have to be. Do your most profitable “working ON the business” growth tasks and hire other people to fill the gaps.

5 common myths about small business that you should ignore

Everyone has an opinion. Everyone’s an expert – even taxi drivers can tell you how to run the country or give you hot stock tips.

Some of the most prolific business “advice” comes from family and friends – who don’t even have a business! And some of it is spewed out on the internet by self-styled would-be gurus. Maybe they know what they’re talking about, maybe not.

“You know what your problem is?” and “You know what you should do,” they tell you.

Some of it, a tiny trickle of it, turns out to be quite good, but the majority of it is urban myths and things people make up to justify their own actions or beliefs.

A word of caution

Don’t believe everything you read, see or hear – especially on the internet where anyone can be an expert.

With this in mind, you can also take what I say with a pinch of salt.  This has been my personal experience of being a business owner in multiple businesses for 35 years, and experience from working with business owners for 12 years.

Question what you read and test out these “myths” to see if they are true for you. You may need to shift your thinking a degree or two.

Myth #1

You can’t make a profit in your first year or two of business

If this were true then it’s possible that the business owner has put too much “infrastructure” in the business before they work out if they’ve

  1. Got a saleable product or service with high demand
  2. Got a good deep market for the product or service

One of the first things you should do in business is work out where the money is. Make sure there is enough profit to feed the machine and grow from there. Don’t waste money on toys and looking good.

People get despondent and give up when they realise they are not making any money. There has to be a payoff.

Myth #2

Grow your business so you can have a nice flash office

Why do people insist on making themselves look good at the expense of making the business work?

By all means have a nice flash office if it helps get you more business and it helps you deliver your product or service but do the numbers first. Don’t pimp your ride!

You have to make a lot of money to pay the rent – and other things – before you even think about paying yourself.

Think differently about how to run your business effectively without incurring too many expenses.

Myth #3

Home based businesses are not “real” businesses

If you think a home based business is just “playing” at business, here are the top 5 businesses that started from home:

  1. Amazon
  2. Apple
  3. Disney
  4. Google
  5. Harley Davidson

That doesn’t mean that you need to grow your business to global proportions if you don’t want to, but it can be a great starting point.

These businesses didn’t rush out and get flashy offices and all the gadgets they needed to start up. They kept it simple, started in the garage, had vision and kept at it.

Your home-based business could earn you millions without you ever having to move out. It depends on how you structure it and what your vision is. Keeping it simple and running it lean has huge benefits.

Myth #4

You have to get a business degree

Fortunately you DON’T have to get a degree to run a business.  It can be helpful, or not, depending on how you apply it.

Learning to run a business is like learning to ride a bike. You can’t learn it from a book. It’s not hypothetical – you need to get on and hold on, learn to pedal and steer, fall off, get up, work out how to go fast and when to slow down.

Learn as you go. Read some books, do some courses, find a coach or mentor, but APPLY what you learn and as Mario Andretti said “If everything seems under control, you’re not going fast enough.”

Enjoy the ride!

Myth #5

It’s good to go hard! Sleep is overrated

Oh no it’s NOT!

If you think you can sleep when you’re dead you might just die sooner than later.

You need the full cooperation of your brain and body to do your best at anything. An exhausted brain can’t think straight.

All the best business leaders have found a way to take time out, to relax, get the creative juices flowing and so can you.

Be realistic about what you can get done in a day or a week, stretch it a little if you need to and then be disciple enough to shut down and turn off to rest. Make it a regular habit if you don’t want to be constantly running on empty.

Is your Role in your business missing the Joy Factor?

“What’s the thing in your business that gives you the most joy?” I asked.

“There hasn’t been any joy around here for a long time” he said. “I’m just putting in the work so in 5 years’ time I can retire and then I’ll enjoy myself.”

He looked deflated at the prospect of 5 more years without joy but he felt powerless to change the business that gave him a reasonable income; it was familiar work even though it was no longer engaging and exciting him. He’d backed himself into his own corner, because he hadn’t stopped to think about what he was doing.

“Oh no, that’s not how it’s supposed to be,” I thought, his resignation washing over me like a wave of grief for what he was giving up in order to make a living.

This conversation actually happened word for word with a prospective client, and I hear it too often in various formats from business owners who’ve lost their way. Work has become something they grind out daily in the hope of a brighter future, but no actual plan.

It definitely does not have to be like that.

In fact, it’s easier than you think IF you alter your perspective a degree or two and give up a few things you’re doing now in order to get the joy back.

Before you start resisting, know this: people have all sorts of reasons and excuses for why they can’t do things. They even blame other people! What’s rare is a person who is willing to work out how they CAN do things and take responsibility for it.

If you are one of the rare people here’s what you’d do:

Make a list or a mind map or a chart of all the things you do best in the business. Not just the things you CAN do but the things you do better than almost anybody.

Now, get real with it. For each item ask these filtering questions

  • “If I never did this again in my life, how would I feel?”
  • “If I did this for the next 5 to 10 years, how would I feel?”
  • “What would happen if I decided to delegate this or teach it someone else to do?”
  • “Will the world end or will somebody die if I don’t do this?”
  • “Is there something I’m not doing that I passionately want to do?”

Separate your lists into 3 categories:

STOP doing

START doing

CONTINUE doing

Your “stop doing” list can be delegated…

…OR you could change the nature of your business so that those things are NO LONGER NECESSARY.

Your “start doing” and “continue doing” lists should contain your joy and your genius. If not, filter it again. Rinse and repeat until you feel the wellspring of joy inside you.

Enjoy!

13 myths about marketing that can actually damage your business

Apart from the mysteries of financial management, one of the most misunderstood components of running a business is the need to “do some marketing”. It usually ends up being the knee-jerk reaction to suddenly finding you’ve run out of work and need more customers.

Instead of randomly throwing money around or letting yourself off the hook by telling yourself that marketing doesn’t work or that you don’t like marketing, let’s deal with some of the myths and show you some better alternatives.

  • I don’t need to do any marketing – I get my customers by word of mouth.

If you are doing a decent job of things in your business you’ll be getting Word of Mouth referrals. Which is nice but it’s a passive strategy and usually means you have to wait for the referral. You’re not actively in control of this; it’s unpredictable as to when the referrals will come in.

Referrals should be one of the marketing strategies you use, but not the only one. A more active referral strategy is to recognise and appreciate the referrers – people like to be thanked – and be consistent in asking for referrals from all of your customers. Give them incentives if necessary.

You could also set up some good industry-related strategic alliance partners who will send you a flood of new customers. Return the favour.

  • I need a new website – that’ll bring me all the customers I need.

A common myth is that websites are the Magic Pill of Marketing – if you have one, people will flock to it. Which is not quite true.

A website is like a billboard, no one notices it until they happen to be driving by. So your mission is to drive traffic to your website from your social media, your offline marketing and your email marketing. Make it the go-to place for your ideal prospective customers; give them irresistibly amazing content in exchange for their contact details.

You’ve just started a relationship with them. Value it and respect it to keep them coming back for more.

  • Everybody is our potential customer – we don’t discriminate

If you’re feeling exhausted and overwhelmed it could be that you are trying to be all things to all people. That’s a hard way to run a business – hard to systemise, hard and expensive to market, hard to stand out in a crowd.

The easier way is to choose the kinds of customers you want and tailor your business to suit them. That way you can be recognised as the Go-TO Business for whatever your specialty is. It also means less expense in carrying a variety of stock or more staff than you can afford.

  • Having the cheapest price is our best marketing strategy

If you can win a customer on price, you can lose them on price. Nobody wins price wars.

If all things were equal and you and your competitors had exactly the same price what would make the customer decide in your favour? THAT is your marketing strategy.

  • We’re too busy to worry about marketing

At some point in every business the work slows down or dries up. There’s an ebb and flow. You might lose a contract or a major customer moves away – then you’ll need some good solid marketing strategies to replace them. Never take customers for granted.

  • SEO will do the trick

SEO is great but it’s not THE ONE answer. It’s not a quick fix. Results are sometimes slow. The job of SEO is to make you visible, then it’s your job to convert that visitor into a customer or at least a prospective customer before they flick away. They may only give you their attention for 3 seconds!

Try combining SEO with irresistible offers on your website. Get people to interact with you, offer them something enticing like a lead magnet to get the relationship started.

  • I can’t do any promoting until everything is all set up

Nothing will ever be perfect. But you can attract customers before your website is finished, before your brochures are printed and before you even have business cards.

Business has been done for a very long time without all these trappings. Get out there, use the phone, collect their details and get in touch. Having genuine conversations with people works a treat!

  • My products are great, they sell themselves

They may be the best thing since sliced bread but this is the lazy person’s excuse for not marketing.

Imagine what you COULD sell if you applied a little bit of strategic marketing to it. Push yourself to get creative and set targets. You can probably do way better than you think.

  • I’ll copy what the opposition is doing – it seems to work for them

How do you know if their marketing is working? They might not even know! The big companies spend squillions on marketing… your budget might be a bit more modest.

Things are not always whet they seem. There’s a misapprehension that someone is making a killing because they are doing a lot of marketing.

Keep an eye on your competition but don’t copy them. Be realistic about what you can spend on marketing and expect a return on investment. Make sure you keep track of everything, from leads generated to conversion rate to the average dollar spend.

  • Our customers know where to find us – we shouldn’t have to keep telling them

This is a bit like telling your partner that you love them – only once – and expecting it to last forever. Doesn’t work that way. Did you know that 68% of customers leave you because they think you don’t care about them anymore?

Look after them, show you appreciate them and see if you can keep your customers for life. It will save you a fortune on lead generation to get more customers. This is “internal” marketing – looking after the ones you have.

  • You can’t contact your customers too often, it annoys them

If you only ever contact your customers to say “buy my stuff” then yes, you’ll probably annoy them.

But if you provide useful information to them – the kind of info they really want to get then your emails and blogs, social media posts and mail-outs will be welcome. The rule is to never be boring, always be helpful and, by digging deep into their wants and needs and the problems that keep them awake at night, you’ll understand what they want/need and be able to give it to them.

  • Marketing is complicated – you always need to come up with new ideas

Have you ever had a marketing strategy that worked but you got bored with it so you canned it? Often business owners get bored with a strategy long before the prospects do.

While new ideas are exciting and fun to play with, if you keep chopping and changing your strategies without actually measuring the results you could be on a winner but not even know it.

Try a strategy for 90 days and measure everything – then you’ll know if it works or not. Go deep – get all the juice out of it.

  • If you just keep learning new stuff from the net, something will work

You might have fallen into the BST trap (Bright Shiny Tactics). If you are constantly trawling the net for new and different marketing strategies, looking for that perfect one that will make you a fortune, therefore you’ve fallen for the biggest myth of all.

There is NO “One-Thing-Magic-Bullet” that will do everything you want. – Marketing is a series of well-planned strategic actions taken consistently over a period of time and the results measured to see what worked and what didn’t.

Now if you’re a highly creative type who feels like the joy just got sucked out of it, don’t fret, there is room for your brilliance.

A good marketing team is made up of two types of people: creative people and “implementers” – Implementers are those wonderful people who make your ideas happen.

If you can’t seem to get your amazing ideas off the ground, get rid of the myths, find a good implementer and go get some clients.

If you need a hand to set up a marketing calendar and a measuring system we can help.

Click HERE to book a 10 minute phone chat.

What you should be doing everyday to manage your social media channels

Managing social media channels for your business can be very time consuming. By getting organized at the start of the month, you will save yourself a lot of time throughout it! Each month you should take some time to plan out your social media schedule. We recommend you do this 2 – 4 week in advance to ensure that you’re organised. Stay on track with your posting schedule and deliver engaging content to your followers.

Here is a list of daily social media must do’s

  • Check your notifications in the morning and randomly throughout the day. Turning on your notifications makes this process easier as you can monitor if any comments or reviews are made to your page while your not actively on social media and respond in a timely matter or re-tweet anything that is relevant. Monitoring and management of your pages are very important when working to maintain credibility online.
  • Post everyday! This of course depends on what social media channel you’re on BUT at a minimum most require daily posting. As an example, we recommend posting to Facebook once per day and Instagram 2-3 times per day.
  • Follow the posts and comments within the groups you’re a member of. It is important to be an active group member so other members get to know who you are and you can do this by posting within the group or commenting on any posts that have been made since you last visited.
  • To grow your network and increase brand awareness it is important to follow, engage and share from other pages/accounts you’re following. Go through and like, comment or share interesting posts you read that may be of benefit to your own network.
  • Review & Report. You should be checking each day how well your channels are performing. This will ensure you keep on track to achieving set KPI’s and give you time to tweak future posts. In effect, making sure your getting the most out of your efforts.

So how long should this all take each day – that’s hard to answer as it really will come down to how active you want to be and how quickly you want to grow your brand and awareness. If you stick to the daily tips listed above and plan your calendar in advance, then aim for 30 minutes to one hour (broken up if needed) each day.

Katrina Giura – Gloss Marketing Communications